Privacy Policy
IRA Universal School (“School”, “we”, “us”, “our”) is committed to protecting the privacy and personal information of our students, parents/guardians, staff, and visitors. This Privacy Policy explains what information we collect, how we use it, how we keep it safe, and the choices you have.
1. Scope of this Policy
- This Privacy Policy applies to:
- Our website: www.irauniversal.com
- Online enquiry and admission forms
- Communications via email, phone, messaging apps, and social media
- Information collected on campus in connection with school operations
- By using our website or submitting information to us, you agree to the practices described in this Policy.
2. Information We Collect
2.1 Students and Parents/Guardians
- We may collect information such as:
- Student details: name, date of birth, gender, photograph, address, contact details
- Parent/guardian details: name, relationship to student, contact details, address, occupation
- Academic records: previous school, grades, reports, assessments, learning needs
- Health and medical information: allergies, medications, emergency contacts, relevant medical history (as voluntarily provided)
- Admission, fee and transport information
- Images and videos from school events and activities (for documentation and communication purposes)
2.2 Website Visitors and Enquirers
- When you visit our website or fill out a form, we may collect:
- Name, email address, phone number, city/area
- Child’s name, age, grade of interest
- Any message or query you submit
- Technical information such as IP address, browser type, pages visited, and time spent (through cookies or analytics tools)
2.3 Staff, Applicants, Vendors and Others
- We may collect:
- Name, contact details, qualifications and work history
- Identification and background verification details as required by law
- Bank/payment information where necessary for payments
- Communication records and correspondence
3. How We Use Your Information
- We use personal information for purposes such as:
- Processing enquiries, registrations and admissions
- Providing academic, co-curricular and pastoral care to students
- Communicating with parents/guardians about student progress, events, and school-related matters
- Managing transport, health, safety and security on campus
- Maintaining academic and administrative records
- Operating and improving our website and services
- Sending relevant information about school activities, events, and updates
- Complying with legal, regulatory and accreditation requirements
- We do not sell your personal information to third parties.
4. Legal Basis / Consent
- Where required by applicable law, we rely on:
- Your consent (for example, when you submit forms or allow use of photos)
- The need to perform a contract or provide educational services
- Our legitimate interests in running a safe and effective school
- Compliance with legal obligations
- You may withdraw your consent for specific uses (such as certain types of photos or communications) by contacting us, subject to legal and contractual limitations.
5. Cookies and Online Tracking
- Our website may use cookies and similar technologies to:
- Remember your preferences
- Understand how visitors use our site
- Improve content and user experience
- You can control or disable cookies via your browser settings. However, some website features may not function properly if cookies are disabled.
6. How We Share Information
- We may share personal information, where appropriate and necessary, with:
- Educational service providers (e.g., learning platforms, assessment tools, transport providers)
- IT and infrastructure providers who host or support our systems
- Health professionals in case of medical needs or emergencies
- Law enforcement or government authorities when required by law
- Other schools or institutions, with consent, when a student transfers
- Third parties with your explicit consent for specific purposes
- All such parties are expected to protect the confidentiality and security of the information and use it only for the agreed purpose.
7. Data Security
- We take reasonable technical and organisational measures to protect personal information from:
- Unauthorised access, use, or disclosure
- Loss, misuse, or alteration
- Measures may include:
- Restricted access to student and parent information
- Password-protected systems and secure servers
- Physical safeguards for records kept on campus
- Staff training and awareness on privacy and confidentiality
- However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.
8. Data Retention
- We retain personal information only for as long as necessary to:
- Fulfil the purposes for which it was collected
- Meet legal, regulatory, or reporting requirements
- Resolve disputes and enforce agreements
- When information is no longer required, we will take reasonable steps to securely delete or anonymise it.
9. Your Rights and Choices
- Depending on applicable law, you may have the right to:
- Request access to the personal information we hold about you or your child
- Request correction or updating of inaccurate or incomplete information
- Request deletion of information in certain circumstances
- Object to or restrict certain types of processing
- Withdraw consent where processing is based on consent
- To exercise these rights, please contact the school using the details below. We may need to verify your identity before responding.
10. Children’s Privacy
We understand the importance of protecting children’s privacy. Personal data of students is collected and used only as needed for educational and related purposes, and typically with the knowledge and involvement of parents/guardians. We encourage parents/guardians to be involved in their child’s use of our website and communications with the school.
11. Third-Party Websites
Our website may contain links to external websites or services that are not operated by IRA Universal School. We are not responsible for the content, privacy practices, or policies of such third parties. You are encouraged to review their privacy policies separately.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in legal requirements or our practices. The revised policy will be posted on our website with an updated “Last updated” date. We encourage you to review this page periodically.
13. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact:
IRA Universal School
Bowrampet, Hyderabad, Telangana
Email: info@irauniversal.com
Phone: 80198 91199